Calendar Event Pattern

Directive: February 15, 2026 - Quan Gan
Rule: All appointments requiring travel must be broken into 3 separate calendar events.

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Standard Pattern for Travel Appointments

Event 1: 🚗 Drive TO

• Title: "🚗 Drive to [Appointment Name]"
• Time: Departure from home → Arrival at destination
• Location: Home address (starting point)
• Description:
  • From: [Home address]
  • To: [Destination address]
  • Estimated: [X] minutes
• Reminders: 15 minutes before departure

Event 2: [Appointment]

• Title: [Appointment Name]
• Time: Appointment start → Appointment end
• Location: Destination address
• Description: Full appointment details, confirmation codes, what to bring
• Reminders:
  • 1 day before
  • 30 minutes before

Event 3: 🚗 Drive FROM

• Title: "🚗 Drive home from [Appointment Name]"
• Time: Appointment end → Arrival home
• Location: Destination address (starting point for return)
• Description:
  • From: [Destination address]
  • To: [Home address]
  • Estimated: [X] minutes
• Reminders: None (appointment reminder covers it)

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Tool Usage

Create travel appointment:

from tools.google_calendar_manage import create_travel_appointment

create_travel_appointment(
    appointment_name="Meeting Name",
    home_address="30440 Byfield Rd, Castaic, CA 91384",
    destination_address="Destination Address",
    departure_time=datetime(...),
    arrival_time=datetime(...),
    appointment_start=datetime(...),
    appointment_end=datetime(...),
    return_home_time=datetime(...),
    confirmation_code="ABC123",  # optional
    appointment_description="Details..."  # optional
)

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Travel Time Guidelines

CRITICAL: Always be conservative with travel time estimates for traffic.

Formula: Base drive time + 25-50% buffer (depending on route/time of day)

Examples:

• Google Maps says 1hr → Schedule 1hr 15min - 1hr 30min
• Rush hour routes → Add 50% buffer minimum
• Non-rush hour → Add 25% buffer
• Mountain/rural routes → Add weather/condition buffer

Better to arrive early than stress about being late.

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Default Calendar

ZTAG AI Calendar (c_e94062...@group.calendar.google.com)

• Default for all events
• Work-appropriate, employees can see
• Business meetings, appointments, travel, reminders

Personal Calendar (quan@gantom.com)

• Only for very personal events
• Employees should NOT see these
• Medical appointments, family events, private matters

Directive: February 15, 2026 - Use ZTAG AI Calendar unless explicitly personal

How to specify personal: When creating an event, say "add to personal calendar" or "this is private"

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Default Home Address

Primary: 30440 Byfield Rd, Castaic, CA 91384

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Examples

Passport Appointment (Feb 17, 2026)

• Event 1: 🚗 Drive to Passport Appointment | 5:45 AM - 7:00 AM
• Event 2: Passport Appointment | 7:30 AM - 9:00 AM
• Event 3: 🚗 Drive home from Passport Appointment | 9:00 AM - 10:15 AM

Future pattern applies to:

• Doctor appointments
• Business meetings (off-site)
• Trade shows / conferences
• Airport trips
• Any appointment requiring >15 min drive

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Status: Active as of Feb 15, 2026
Applies to: ALL future calendar event creation requiring travel