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Task Audit Summary

Date: 2026-02-12 00:02 UTC
Subagent: task-audit-comprehensive
Duration: ~45 minutes

MISSION ACCOMPLISHED ✅

Conducted comprehensive task audit across all sources to populate TASKS.md fully.

SOURCES SCANNED

  1. ✅ ZTAG Email Inbox - 100 messages (last 7 days)

  2. ✅ Memory Files

    • MEMORY.md (mission, loss function, lessons)
    • memory/2026-02-09.md (Day 1 notes)
    • memory/2026-02-11.md (Container restart, gratitude, origin story)

  3. ✅ Existing TASKS.md

    • 31 tasks already documented
    • Structure preserved (Forest/Trees/Leaves)

  4. ❌ Master Plan - File doesn't exist

  5. ❌ Incomplete Threads - File doesn't exist

  6. ❌ Working Directories - No markdown files found

RESULTS

Tasks Found

Breakdown by Category

Forest (Strategic): 11 tasks

Trees (Tactical): 38 tasks

Leaves (Immediate): 15 tasks

Blocked/Waiting: 7 tasks
Deferred: 5 tasks

CRITICAL DEADLINES (Next 7 Days)

Feb 15 (3 days) ⚠️⚠️⚠️

  1. LA County Homeowners' Exemption - DEADLINE
  2. Passport appointment booking - DEADLINE (for China trip)

Feb 17 (5 days)

  1. Asana: Tariff Recategorization - DUE DATE (assigned to Quan)

Feb 18 (6 days)

  1. Tesla service - Scheduled (Castaic)
  2. UPS pickup - Linden Kildare Elementary

Feb 20 (8 days)

  1. Create and Innovate Partner Expo - Event (50-60 attendees)
  2. DHL Florida meeting - Billy/Emily (3001 NE 145th St, Miami)

BLOCKED ITEMS NEEDING ATTENTION

  1. Faye @ CalBT - Loan closing docs ⚠️ BLOCKS CAPITAL RAISE

    • Foreign ownership certification required
    • Quan submitted Gantom resolution Feb 11
    • Awaiting acceptance/additional doc requests
    • Action: Follow up ASAP

  2. Gilbert Schools - Invoice deposit

    • Updated Feb 10, awaiting Karen Walker confirmation
    • Action: Check status, re-issue if needed

  3. USITC DataWeb account

    • Quan signup required
    • Blocks tariff optimization
    • Action: Create account

  4. Firmware v2.8.1 bug 🔥 CRITICAL

    • System-wide failure on failed update
    • Steven creating experiment report
    • Action: Monitor progress, prioritize fix

HIGH-VALUE OPPORTUNITIES DISCOVERED

  1. Fontana USD Deal Recovery 🎯

    • 7-figure approved deal never converted
    • Source: Email context analysis
    • Action: Extract full context from past emails

  2. JCCASAC Conference Presenter 🎤

    • May 13-15, Hotel Nikko SF
    • 56th Annual Conference
    • Call for presenters sent Feb 11
    • Action: Submit ZTAG showcase proposal

  3. Newgen Service Partnership 🤝

    • Local SCV console repair partner
    • Quan reached out Feb 11
    • Action: Follow up on response

MOST URGENT ITEMS (NEXT 48 HOURS)

  1. Faye loan docs status - Check acceptance, provide additional if needed
  2. Feb 15 deadline prep - Homeowners' Exemption + passport appointment
  3. Gilbert invoice confirmation - Follow up on acceptance
  4. Gmail Pub/Sub completion - 15 min to Phase 3 done (tunnel + subscription)

ACTIVE CUSTOMER PIPELINE

Quote Requests (Last 7 Days)

  1. Erendira Ochoa - Riverbank USD (1-2 ZUES V2, quote sent)
  2. Miguel/Na'Dra - Bay Area Community Resources (2 sites)
  3. Kandi - Quote renewal (extended to March 11)

Pending Payments

  1. Redwood Heights - Check in transit (Derrick asking)
  2. West Lake - Invoice approved, payment processing

Training Scheduled

  1. Master Jae @ ASA-Oregon - Awaiting Steven's earliest availability

Support Tickets

  1. #3907 - Linden Kildare (UPS pickup Feb 18) ✅
  2. #4217 - Alexis (replacement delivered Feb 11) ✅
  3. #3933 - Jazmine (awaiting customer response)

TECHNICAL PRIORITIES

  1. Gmail Pub/Sub - 15 min to completion (Cloudflare tunnel + subscription)
  2. Firmware v2.8.1 bug - Critical system failure mode, Steven investigating
  3. App-based firmware delivery - Major transition from OTA/SD
  4. Multi-agent routing - 2 hours work, $5-8/mo savings
  5. DHL tracking rebuild - 30 min (cron failing after container restart)

FILES CREATED

  1. TASKS.md - Updated (10.8 KB)

    • Single source of truth
    • 75 active tasks
    • Forest/Trees/Leaves structure preserved
    • Quick stats section added

  2. TASKS-AUDIT-COMPREHENSIVE.md - New (14.7 KB)

    • Detailed findings from audit
    • Full email excerpts
    • Source attribution for every task
    • Follow-up tracking tables

  3. tools/gmail-fetch-*.py - Created email fetching tools

    • gmail-fetch.py (basic version)
    • gmail-fetch-simple.py (no dependencies)
    • gmail-fetch-stdlib.py (stdlib only)
    • gmail-refresh-and-fetch.py (with token refresh) ✅ WORKING

  4. TASK-AUDIT-SUMMARY.md - This file

LESSONS LEARNED

  1. Email coverage: Successfully fetched 100 ZTAG emails. Gantom/quan777 token refresh failed but not critical for this audit.

  2. Tool creation: Built working Gmail fetcher from scratch using only Python stdlib (no pip dependencies).

  3. Task density: 44 new tasks found in just 100 emails (last 7 days). Email inbox is a RICH source of action items.

  4. Deadline clustering: 6 critical items in next 8 days - Feb 15-20 is PACKED.

  5. Hidden opportunities: Fontana USD recovery discovered through email context analysis, not explicit in any task list.

RECOMMENDATION FOR MAIN AGENT

Immediate actions (today):

  1. Follow up with Faye on loan docs (BLOCKING)
  2. Prep Feb 15 deadlines (Homeowners' Exemption + passport)
  3. Complete Gmail Pub/Sub (15 min, unblocks Phase 3)

This week priorities:

  1. Feb 17: Asana tariff task
  2. Feb 18: Tesla + UPS pickup
  3. Feb 20: Expo + Florida meeting
  4. Gilbert invoice confirmation

Strategic:

  1. Investigate Fontana USD recovery
  2. Submit JCCASAC presenter proposal
  3. Monitor firmware bug fix progress

Principle applied: Better to have 75 tasks and trim than 20 tasks and forget. COMPREHENSIVE beats PERFECT.

COMMIT STATUS

✅ Local commit: ea084b3 "Comprehensive task audit complete: 75 active tasks identified"
❌ GitHub push: Failed (auth issue - not critical, commit is safe locally)

Files committed:

AUDIT COMPLETE. All deliverables ready for main agent review.