EVENING-SCHEDULE-BRIEFINGS.md

Daily Schedule Awareness System

Created: Feb 15, 2026
Purpose: Proactive next-day schedule briefings to eliminate morning surprises and protect sleep

System Overview

Two-tier alert system for next-day schedule awareness:

Tier 1: Early Warning (6:00 PM PT)

Job: Early morning event advance warning
Trigger: Daily at 6:00 PM PT
Purpose: Alert about early next-day events (before 8am) to enable sleep planning

Behavior:

Checks tomorrow's calendar for events before 8:00 AM
Silent if no early events (NO_REPLY)
Alerts if early events exist with wake/departure time calculations

Thresholds:

Before 7:00 AM = 🚨 VERY EARLY (serious sleep impact)
7:00-8:00 AM = ⏰ Early start (plan sleep)
After 8:00 AM = No alert (handled by 10pm briefing)

Travel calculation:

Works backward from event time
Assumes 1-hour prep before departure
Calculates drive time from Castaic (30440 Byfield Rd)

Example:

⏰ EARLY START TOMORROW

7:30 AM - LA Passport Agency Appointment
Location: 11000 Wilshire Blvd, Los Angeles

Early morning. Consider winding down soon for adequate rest.

Departure from Castaic: ~6:00 AM (1hr travel time)

Full schedule briefing at 10pm.

Tier 2: Full Briefing (10:00 PM PT)

Job: Evening schedule briefing
Trigger: Daily at 10:00 PM PT
Purpose: Complete next-day schedule overview for final prep

Behavior:

Lists ALL tomorrow's events with times (PT)
Notes locations, prep requirements, context
Flags packed schedules (back-to-back meetings)
Includes travel logistics if needed
Scannable format (bullet points)

Content:

Event times and names
Locations (if specified)
Prep needed (documents, agendas, equipment)
Context from working/ops/ if relevant
Sleep reminder if early start

Example:

📅 Tomorrow's Schedule (Monday, Feb 17)

• 7:30 AM - LA Passport Agency Appointment
  Location: 11000 Wilshire Blvd, Los Angeles
  Prep: Old passport with valid China visa, confirmation M69TWDMT
  Departure: 6:00 AM from Castaic (1hr travel)

⏰ Early start tomorrow - 7:30 AM. Plan sleep accordingly.

If no events:

📅 Tomorrow's Schedule (Tuesday, Feb 18)

Clear day - no scheduled events.

Timing Rationale

6:00 PM Early Warning:

Gives 4+ hours to adjust evening plans if early wake needed
Still early enough to shift dinner/exercise/wind-down timing
Allows time to prep documents/equipment before sleep
Protects against "oh crap, I have to wake up at 6am" at 11pm

10:00 PM Full Briefing:

Final check before sleep
Mentally prepare for tomorrow
Catch any last-minute additions to calendar
Review prep requirements one last time

Calendar Integration

Data source: Google Calendar (primary)
Tool: tools/google-calendar-list.py
Command: python3 google-calendar-list.py --days 1

Assumes:

Calendar has write access (OAuth tokens configured)
Events have accurate times and time zones
Locations specified when travel required
Descriptions contain relevant context

Loss Function Alignment

Protects:

Embodied vitality - Adequate sleep for early events
Founder sovereignty - No morning surprises, plan ahead
Business momentum - Never miss meetings due to lack of prep

Prevents:

Sleep deprivation from unexpected early events
Rushed morning prep / forgotten documents
Late arrivals due to underestimated travel time
Cognitive load of "what do I have tomorrow?"

Future Enhancements

If helpful:

Weather forecast integration (already in morning briefing, could add to evening)
Traffic prediction for early morning travel (Google Maps API)
Multi-day lookahead for travel planning (3-day view on Fridays)
Meeting prep automation (pull agendas, pre-load context)
Conflict detection (overlapping events, travel time conflicts)

If annoying:

Kill switch for quieter periods (vacation mode)
Threshold adjustment (8am → 9am for early definition)
Delivery channel customization (Telegram vs email)

Cron Job Details

Job 1: Early Warning

{
  "name": "Early morning event advance warning",
  "schedule": {
    "kind": "cron",
    "expr": "0 18 * * *",
    "tz": "America/Los_Angeles"
  },
  "sessionTarget": "isolated",
  "payload": {
    "kind": "agentTurn",
    "model": "anthropic/claude-sonnet-4-5"
  },
  "delivery": {
    "mode": "announce",
    "channel": "telegram"
  }
}

Job 2: Full Briefing

{
  "name": "Evening schedule briefing",
  "schedule": {
    "kind": "cron",
    "expr": "0 22 * * *",
    "tz": "America/Los_Angeles"
  },
  "sessionTarget": "isolated",
  "payload": {
    "kind": "agentTurn",
    "model": "anthropic/claude-sonnet-4-5"
  },
  "delivery": {
    "mode": "announce",
    "channel": "telegram"
  }
}

Testing

Verify early warning:

# Check if tomorrow has early events
python3 /home/node/.openclaw/workspace/tools/google-calendar-list.py --days 1 | grep -E "0[0-7]:[0-9]{2}"

# If early events exist, 6pm job should alert
# If no early events, 6pm job should be silent (NO_REPLY)

Verify full briefing:

# List all tomorrow's events
python3 /home/node/.openclaw/workspace/tools/google-calendar-list.py --days 1

# 10pm job should list all events regardless of time

Manual trigger:

# Run early warning check now
cron run <job-id>

# Run full briefing now
cron run <job-id>

Maintenance

Weekly: Verify jobs are running (check cron status)
Monthly: Review alert accuracy (false positives/negatives)
Quarterly: Adjust thresholds based on feedback

Owner: Minnie
Status: ✅ Active (Feb 15, 2026)
Next Review: May 15, 2026