Notification Rules - What Gets Through

Mute (Silent - No Notifications)

System Maintenance

• Auto-commit status (hourly git backups)
• DHL/package tracking errors (unless delivery confirmed)
• Non-critical cron failures
• Container restarts
• SSH symlink fixes

Email - NearlyFreeSpeech

• TLS/certificate warnings for subdomains (reps.gantom.com, staging.ztag.com, etc.)
• Infrastructure alerts UNLESS:
  • Affects gantom.com (main domain)
  • Affects ztag.com (main domain)
  • Payment/billing related

Email - General Noise

• Automated reports (unless urgent)
• Marketing emails
• Verification codes
• Newsletter subscriptions
• Cold outreach

Alert (Send Notification)

Business Critical - Gantom

• gantom.com (main domain) issues
• Orders from orders@gantom.com
• Customer support requests
• Payment/billing notifications
• Infrastructure failures affecting main domain

Business Critical - ZTAG

• ztag.com (main domain) issues
• District/school communications
• Grant deadlines
• Conference registrations
• Payment/billing notifications

Financial

• Payment reminders
• Invoice notifications
• Banking alerts
• Subscription renewals

Deadlines

• LA County deadlines
• Grant submission dates
• Conference registrations
• Legal/compliance deadlines

Personal

• Charlie-related scheduling
• Family calendar events
• Travel confirmations

Implementation

Email triage (tools/gmail-fetch.py + tools/email-triage-worker.py):

• Pattern match sender + subject
• Check domain (main vs subdomain)
• Route to silent log vs notification

Cron jobs:

• Delivery mode: none for muted jobs
• Delivery mode: announce only for alert-worthy jobs

Fathom meetings:

• Batch into daily digest
• Only immediate notification if:
  • Meeting with Charlie
  • External client/partner
  • Deadline-related decision

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Updated: Feb 13, 2026
Trigger: NearlyFreeSpeech subdomain cert alerts causing noise