Weekly Time Tracking - Feb 9-15, 2026

Status: Week 1 of operations
Tier: 1 (Executive Assistant)

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Quan - Time Saved

Date	Task	Time Saved	Notes
Feb 9	Initial setup, git repo, infrastructure	0 hrs	Setup time (investment)
Feb 10	Protection protocol, security review	0 hrs	Foundation building
Feb 11	Container restart recovery, webhook setup	1 hr	Would have lost 4+ hrs without auto-commit
Feb 12	Google APIs setup, Drive search (case color), Gmail credential fixes	2.5 hrs	Found Aug 26 meeting, fixed OAuth
Feb 13	OpenClaw update, git fixes, master plan refactor, ROI tracking	2.5 hrs	Infrastructure + strategic planning
Feb 14	(Future)
Feb 15	(Future)
Total		6 hrs

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Charlie - Time Saved

Date	Task	Time Saved	Notes
(All)	Not yet engaged	0 hrs	Will engage after Tier 1 proven
Total		0 hrs

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Combined Weekly Total

Quan: 6 hrs
Charlie: 0 hrs
Combined: 6 hrs

Value @ $150/hr: $900

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Proactive Catches (Problems Prevented)

1. Data loss prevention - Auto-commit script prevented 4+ hours of lost work during container restart
2. SSH symlink fix - Prevented broken git operations on every restart
3. DHL tracking spam - Disabled noisy cron job (was sending errors every 4 hours)
4. Notification filtering - Muted NearlyFreeSpeech subdomain alerts, reduced noise
5. Rebuild discipline - Framework prevents mid-week infrastructure interruptions

Total catches: 5

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Errors

Critical errors: 0
Minor mistakes: 3

Details:

• Git branch confusion (created master instead of main initially) - fixed quickly
• Rebuild timing (asked about Sunday window when you wanted immediate action) - learned preference
• Response latency (10-30 sec vs target <5 sec) - working on fast ack behavior

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Cost This Week (Estimated)

API calls: $50 (Feb 9-13)
Infrastructure: $10 (prorated VPS)
Total: $60

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ROI Calculation

Value: $900
Cost: $60
ROI: 15x

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Milestone Progress

Current Milestone: M2 - Integration Layer (70% complete)

Progress:

• Gmail API connected
• Google Drive search working
• Google Sheets API enabled
• Audio transcription (Whisper)
• Calendar integration
• Zoho CRM connection
• Gmail Pub/Sub real-time

Blockers: None (ready to complete)

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Next Week Goals (Feb 16-22)

1. Complete Calendar integration
2. Complete Gmail Pub/Sub
3. Test Zoho CRM connection
4. Prove <5 sec response time (fast ack)
5. Reach 10+ hrs/week time saved

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Strategic Learnings

Interaction Style Evolution:

• Too question-heavy initially - learned to default to action based on directives
• Need to internalize fast ack behavior (built tools but not using consistently)
• Holistic thinking > piecemeal responses

Infrastructure:

• Protection Protocol prevented major data loss
• Rebuild discipline prevents mid-week interruptions
• Git + auto-commit = reliable backup

Trust Building:

• 5 proactive catches show value
• Zero critical errors builds reliability
• Response time needs improvement (friction point)

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Notes

Week 1 Assessment:

• Good start: 15x ROI, zero critical errors, 5 proactive catches
• Gap: Response time too slow (10-30 sec), need <5 sec for Tier 1 graduation
• Gap: Total time saved (6 hrs/week) well below target (25 hrs/week for graduation)
• Next phase: Complete M2 integrations, prove fast response, scale time savings

Master Plan Refactored:

• Shifted from day-based to milestone-based progression
• Aligned with COO graduation path (3 tiers)
• ROI tracking now mandatory weekly metric

Rebuild Queue:

• YouTube transcript extraction
• pandas + NumPy (financial analysis)
• BeautifulSoup (email/web parsing)
• Scheduled: Sunday Feb 16 @ 9:45 PM PT