Vania & DeepSky Context

Last updated: Feb 16, 2026

Who is Vania?

Name: Vania Chen
Email: vania@xhack.co
Company: DeepSky.co
Role: Finance consultant for ZTAG and Gantom Lighting

Context from Aug 22, 2025 Meeting

Meeting: "Ztag | Check In & Status Updates"
Attendees: Quan, Charlie, Vania
Source: Fathom recording 82416769

Key Discussion Points:

1. Financial Health Check:

   • ZTAG paid off HELOC ($200-300K)
   • All debt cleared (HELOC, AMEX, Chase line of credit)
   • $400K payment received (large sale)
   • Over $500K cash on hand
   • Charlie's goal achieved: debt-free

2. Chart of Accounts Simplification:

   • Charlie struggling with too many account categories
   • Stan used to handle categorization (mental model lost when he left)
   • Quan proposed simplifying to ~20-25 accounts
   • Vania supported simplification
   • Goal: Automate rules so Charlie doesn't have to categorize manually

3. Platform Discussion:

   • Charlie using QuickBooks for personal LLC (better AI/UX)
   • ZTAG uses Zoho Books + Zoho CRM
   • Vania's firm is "Xero-only" but reconsidering QuickBooks
   • Decision: Stay with Zoho for now (CRM migration too painful)
   • Simplifying chart of accounts will make Zoho easier

4. Vania's Services:

   • Handles finance for both ZTAG and Gantom
   • Trusted by Charlie (important for Charlie's release from finance)
   • Same model for both companies
   • Culturally aligned

DeepSky.co

What we know:

• Vania works at DeepSky.co
• Appears to be a financial services/accounting firm
• Likely accounting/bookkeeping platform or service

What we need to know:

• What is DeepSky exactly? (Platform? Service? Both?)
• What data would Minnie access through DeepSky?
• Read-only or write access?
• Integration timeline?
• Does it replace Zoho Books or integrate with it?

Connection to Minnie

Quan's note (Feb 16, 2026): "Goal is to get you connected to Deepsky for finance soon"

Implications:

• Minnie will get financial data access via DeepSky
• This would replace manual tracking in working/finance/
• Real-time invoice, payment, aging visibility
• Automated financial blocker detection

Next steps:

1. Clarify what DeepSky is (platform/service/API)
2. Understand data access scope
3. Determine integration method
4. Define read-only vs write permissions
5. Establish escalation triggers with live data

Charlie's Finance Release (CRITICAL)

From MEMORY.md: Vania taking over ZTAG finance (full ownership, same as Gantom model)

Timeline: By Mar 15, 2026 - Charlie reports zero finance tasks

Minnie's role: Support transition by:

• Tracking payment holds
• Monitoring invoice aging
• Flagging financial blockers
• Automating routine finance tasks Charlie currently does

Success metric: Charlie freed from finance/ops entirely