Quan's Travel Tracker - 2026

Created: Feb 17, 2026
Purpose: Track flights, car travel, and optimal booking windows for trade shows

🚨 IMMEDIATE ACTION NEEDED

1. NAA Conference (Maryland) - DECISION PENDING

Dates: Mar 11-14, 2026 (Wed-Sat)
Location: Maryland/Washington DC
Status: ⚠️ UNBOOKED - Need decision first
Issue: Only 6 days after China return (Mar 5)
Options:
- Option A: Quan attends (need to book flights NOW)
- Option B: Steven solo (Quan skips)
Book by: IMMEDIATELY (less than 3 weeks out - prices rising)
Estimated cost: $400-600 roundtrip LAX→BWI/DCA

Recommended decision: Skip NAA, let Steven handle. Reason: Jetlag + short turnaround compromises vitality loss function.

2. SHAPE America (Maryland) - BOOK NOW

Dates: Mar 16-21, 2026 (Mon-Sat)
Location: Maryland/Washington DC
Status: ⚠️ UNBOOKED
Who: Quan + Steven + Eric
Book by: THIS WEEK (27 days out - ideal booking window closing)
Estimated cost: $350-550 roundtrip LAX→BWI/DCA
Conflicts: Mar 20 Ecosystem Advisory (need to decline/delegate)

Search parameters:

Depart: Sun Mar 15 or Mon Mar 16 (early AM)
Return: Sat Mar 21 (evening) or Sun Mar 22 (early)
Airports: LAX → BWI or DCA

3. Sea Trade Miami - BOOK WITHIN 2 WEEKS

Dates: Apr 13-16, 2026 (Mon-Thu)
Location: Miami, FL
Status: ⚠️ UNBOOKED
Who: Quan + Steven
Book by: Early March (55 days out - still good pricing window)
Estimated cost: $300-450 roundtrip LAX→MIA

Search parameters:

Depart: Sun Apr 12 or Mon Apr 13 (early AM)
Return: Thu Apr 16 (evening) or Fri Apr 17 (early)
Airports: LAX → MIA

✅ CONFIRMED / NO BOOKING NEEDED

Feb 20-21: Stockton → Gilbert, AZ

Mode: CAR (Cybertruck)
Status: ✅ Planned
Route: Stockton → overnight drive → Gilbert, AZ
Note: Need Gilbert, AZ address for Feb 21 event

Feb 26-28: CAN Symposium (Long Beach)

Mode: CAR (45 min from Castaic)
Status: ✅ Local event, no booking needed
Venue: Hilton Long Beach

Mar 1: Shanghai (China M5Stack Visit)

Flight: United UA 198, Depart 12:45 PM LAX
Status: ✅ BOOKED
Dates: Mar 1-5 (Sat-Wed)
Who: Quan + Jerry
Return: Mar 5 (need return flight confirmation?)

🔮 FUTURE TRAVEL (Need Details)

Apr 11: Arizona Yoyo Camp

Dates: Apr 11, 2026 (Fri) - full-day event
Location: Arizona (specific location TBD)
Status: ⏳ Need more info:
- Is this a drive (Cybertruck) or flight?
- Is it overnight or day trip?
- Where exactly in Arizona?
Book by: Mid-March (if flying)

📊 Booking Strategy

Optimal Booking Windows

Domestic flights: 3-8 weeks before departure
Price spike: <21 days before departure
Sweet spot: 4-6 weeks out

Current Timeline Pressure

Event	Days Until Departure	Booking Urgency	Status
NAA (Mar 11)	22 days	🔴 CRITICAL (if attending)	Decision needed
SHAPE America (Mar 16)	27 days	🟠 HIGH	Book this week
Sea Trade (Apr 13)	55 days	🟢 OPTIMAL	Book by early March

🎯 Action Plan

This Week (Feb 17-23)

DECIDE: NAA attendance (Quan vs Steven solo)
BOOK: SHAPE America flights (LAX→BWI/DCA, Mar 15/16-21/22)
RESOLVE: Mar 20 Ecosystem Advisory conflict
GET: Gilbert, AZ address for Feb 21 event

Next Week (Feb 24 - Mar 2)

CONFIRM: China return flight details (Mar 5)
BOOK: Sea Trade Miami flights (Apr 12/13-16/17)
CLARIFY: Arizona Yoyo Camp logistics (Apr 11)

Early March (Mar 3-9)

FINALIZE: Q2 travel calendar (Apr-Jun)
CHECK: Any additional trade shows/conferences

💡 Flight Search Assistant

When you're ready to book, I can:

Search Google Flights for best options
Compare prices across dates/airlines
Flag red-eye vs daytime options
Suggest optimal departure/return times
Track price drops if you want to wait

Just tell me which trip to search and I'll pull options!

📝 Notes

Vitality priority: Avoid back-to-back long-distance travel (e.g., China → NAA)
Founder sovereignty: Book direct flights when possible (avoid layovers = more control)
Embodied presence: Plan arrival day before event (avoid morning-of flights)
Cybertruck advantage: Use for CA events (Stockton, Long Beach, Mather) - saves flight costs + airport time

Last updated: Feb 17, 2026 05:15 UTC